Supervisor of Business Affairs - Natchitoches Parish School Board

Natchitoches Parish School Board

Posted:  October 27, 2017

Position Available:  Supervisor of Business Affairs

STARTING SALARY:  According to parish school salary schedule.

QUALIFICATIONS: 

(1) A baccalaureate degree with a minimum of 24 hours of business-related courses, such as accounting, finance, or management.

(2) A certified public accountant licensed in Louisiana preferred.

(3) A master’s degree in public or business administration preferred.

(4) Shall have not less than three years of work experience in field relevant to the duties and responsibilities of a lead school business administrator.  Relevant areas shall include accounting, finance, or other areas of fiscal management.

(5) Must have advanced training, experience and ability in accounting, bookkeeping, operating computers and other office machines (knowledge of computer operations is essential), office management, human relations and public relations.

(6) Must have a solid understanding of budgetary procedure, be able to interpret and complete various report requirements and be able to handle the pressure of meeting deadlines.

TERM OF EMPLOYMENT: 12 Months

WHERE TO APPLY:  Linda G. Page, Director of Personnel

Natchitoches Parish School Board

310 Royal St., P. 0. Box 16

Natchitoches, LA 71458-0016 (318) 352-2358

DEADLINE:  November 13, 2017 @ 4:00 p.m.

APPLICATIONS:

Application packets should consist of a letter of application, resume’, original transcripts from Institutions awarding degree, (3) letters of reference, (one being from your immediate supervisor).

Payroll Accountant – Ouachita Parish School Board

DEPARTMENT: Business Office

OVERVIEW:
This position is a full time 12-month assignment in the area of payroll accounting. The primary goal is the accurate reporting of all payroll and employee benefit expenditures and liabilities in the financial statements of the School Board and to state and federal agencies. This is accomplished through efficient and accurate processing of employee salaries and benefits in the general ledger accounts of the School Board. This position ensures appropriate procedures are in place within payroll and employee benefit functions to accomplish these goals. The Payroll Accountant is accountable directly to the Business Director. Salary will be determined within the starting salary range based on depth of qualifications and prior work experience.

QUALIFICATIONS:

  • This position requires a Bachelor’s Degree in Accounting from a 4-year college or university and minimum five years of experience in a related role performing or auditing the primary functions of this position
  • A working knowledge of generally accepted accounting principles (GAAP), fund accounting, and the full cycle of accounting and financial reporting is required
  • Self-motivated with the ability to work independently with minimal guidance
  • Strong analytical and accounting skills
  • Excellent verbal, written communication and interpersonal skills
  • Proficient knowledge of computers and intermediate to advanced experience with MS Word, MS Excel, MS Outlook, and occasional use of MS PowerPoint

Preferred: Work experience in governmental accounting or auditing

JOB RESPONSIBILITIES:

  • Reconcile payroll general ledger accounts monthly and for calendar and fiscal year-end close-out.
  • Ensure the proper coding of employee salary and benefits to department budgets, general ledger accounts, and funding source, according to the code structure in Louisiana Board of Elementary and Secondary Education Bulletin 1929, Louisiana Accounting and Uniform Guidance Handbook (LAUGH)
  • Assist in filing positive pay information with bank
  • Post general ledger journal entries
  • Process monthly payroll deductions and contributions for the accurate and timely payment to employee benefit providers and state agencies
  • Review employee group health insurance premium billing reconciliation and employee health savings account contribution reports monthly
  • Reconcile account balances with third-party state agencies for accurate application of payments made
  • Make timely payment of federal and state withholding taxes in accordance with prescribed statutory deadlines
  • Complete and submit IRS Form 941 and state tax and wage reports timely
  • Post accurate accruals of payroll liabilities monthly and at fiscal year-end
  • Assist in preparing monthly analysis of employee salary and benefit costs, including “budget vs. actual” comparisons.
  • Use written and verbal communication with department heads to resolve issues with staffing assignments and communicating budget costs
  • Document procedures and workflow for all areas of responsibility and in the areas of payroll and employee benefit processing to conform with GAAP, industry best practices, third-party administrator requirements, School Board policies, and state and federal laws.
  • Assist with external audits involving payroll and employee benefits. Prepare requested information and coordinate documentation requests between auditors and payroll staff.
  • Assist in preparing information for the Comprehensive Annual Financial Report (CAFR), including note disclosures (i.e., other post-employment and pension benefit liabilities in accordance with GASB pronouncements) and statistical reports.
  • Participate in professional development opportunities in the areas of GAAP, payroll best practices, employee benefits, and accounting pronouncements that impact government financial reporting.
  • Provide support and guidance to payroll and employee benefits staff
  • Overtime to meet critical deadlines during peak work periods in the annual accounting cycle may be required
  • Follow the policies and procedures of the School Board
  • Perform other duties and functions assigned by the Business Director

STARTING SALARY: $47,500 – 54,000 annually

APPLICATION:
Applications must be submitted by providing a resume with cover letter and 3 references by 4:00 PM, on Wednesday, July 12, 2017, to the attention of Juanita Duke, Business Director:

Ouachita Parish School Board
Attn: Business Director
100 Bry Street
Monroe, LA 71210
jduke@opsb.net
(318) 432-5283

Senior Accountant – Ascension Parish School Board

Position: Senior Accountant
Salary Range: $65,732 – $65,435

Please see attached file to view full job description.

Apply Online at: http://www.apsb.org/

ADDITIONAL INFORMATION:
Proposed responsibilities of the additional Senior Accountant

  • Prepare the Comprehensive Annual Financial Report, currently done by Diane
  • Perform approximately 41 payroll withholding reconciliations monthly, currently not performed but mentioned in previous district audits
  • Work with Human Resources retirement clerks to ensure that retirement reporting and payments are correct every month
  • Either perform operating and payroll bank reconciliations (currently done by Nicole) or review them (currently done by Diane)
  • Oversee the work of the general ledger accountant and assist with month-end journal entries and preparing monthly financial statements, currently not performed and a main reason why financial statements are frequently late to the Board
  • Lease accounting, a major accounting standard which will be effective in a few years
  • Possibly capital asset accounting, currently done by Diane (land, buildings, construction in progress) and Lakeita (equipment)
  • Possibly capital projects funds, currently done by Diane
  • Possibly millage adoption, currently done by Diane
  • Possibly the Health Care fund (after eliminating the deficit), currently done by Diane, with assistance from Nicole and Deshonna

Please email Terri Adams any job openings in your district along with a beginning and ending date for displaying each posting.